Gewerblich-Industrielle Berufsschule Bern (gibb)

A digital personnel dossier based on SharePoint 2016 and CollaborationSuite, which replaces the paper-based personnel files

With 1000 teachers and approximately 8000 students, the Gewerblich-Industrielle Berufsschule Bern (gibb) is the largest cantonal institution for basic and advanced vocational training in Switzerland and is located at various locations in the city of Bern. For gibb, isolutions implemented a digital personnel dossier based on SharePoint 2016 and the CollaborationSuite (CS), which replaces the paper-based personnel files.

 
gibb
 
Control over all personnel dossiers
Inspection guaranteed at all times
No shadow dossiers

Initial situation

Previously, personnel documents were stored centrally in HR at gibb in paper form. In addition, personnel dossiers were stored at the various school locations. With regard to the administration of personnel records, gibb faced various challenges: Duplications, lack of transparency and the time-consuming search for documents. In order to put an end to the “shadow dossiers” and to guarantee access to files from any location, the school management decided to introduce the electronic personnel dossier.

Solution

For gibb, isolutions realized a digital personnel dossier on the basis of SharePoint 2016 and the CollaborationSuite (CS), which replaces the paper-based personnel files. The CS enables a new personnel dossier to be created within minutes using an intuitive wizard. In addition to the personnel data, further information such as department and supervisor can be entered. New HR documents can now be added very easily. Thanks to the user-friendly interface, it takes just a few steps to navigate to the employee dossier and file the documents in the appropriate categories.

"Thanks to the electronic personnel dossier, transparency has been improved. This has strengthened the trust in gibb as an employer."

Margrit Durrer, Head of personnel administration, gibb

Benefits of the solution

  • The HR documents are now stored in electronic form and structured according to various document types, and the search function allows the files sought to be found within seconds.
  • Employees can view their HR documents at any time and do not have to contact the HR department to view them. This simplification has increased satisfaction with gibb as an employer.
  • Thanks to central access to the documents, the remote stations are always up to date and “shadow dossiers” are avoided.

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