isolutions success story klett headerbild v0100

Klett and Balmer – Efficient cooperation

Thanks to the new solution for data exchange, Klett and Balmer can now work more efficiently with the up to one hundred external participants and create teaching materials.

Klett und Balmer is a private publisher of teaching aids based in Baar. With over one million copies sold per year, Klett und Balmer is one of the largest providers of teaching materials in Switzerland. The publishing house was founded in 1967 by the Stuttgart publisher Ernst Klett and the Zug bookseller Hans-Rudolf Balmer. Today the company is part of the internationally active Klett Group with headquarters in Stuttgart. In addition to Klett and Balmer, the group also includes around 60 companies.

 
Klett
 

Vorteile der collaboration suite

100

external parties
Increase in efficiency
Error minimization thanks to uniform project structure

Initial situation

Until now, the internal information and data exchange for the teaching materials to be developed has taken place on file servers. The data exchange with the up to 100 external participants took place via e-mail. Thus, numerous different document versions were in circulation and the documents on the file server had to be compiled anew each time. This process was often cumbersome, time-consuming and error-prone, and efficient work was made more difficult. In addition, the filing structure was structured differently depending on the teaching materials, which made it even more difficult to handle documents.

Solution

At Klett and Balmer, a collaborative document management system with SharePoint was introduced. The teaching aid projects are now managed in uniformly structured work areas. Internal employees and external project members can now access the latest information and documents directly. This enables efficient collaboration. Thanks to versioning, access to older document versions is guaranteed.

"isolutions understood our needs and implemented them in such a way that the cooperation could be greatly improved."

Christoph Brechbühler, Head of Systems, Klett and Balmer

Benefits of the solution

  • Thanks to the uniform project structure, employees and external project participants quickly find their way around various projects.
  • Direct collaboration on the same document eliminates the error-prone manual administration of different document versions.
  • The documents are available versioned.
  • The central storage of documents guarantees efficient project work, even with substitutes.

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Klett und Balmer – Document Management